POSITION:  Payroll Clerk

LOCATION: District Office - Business Services Department

HOURS:  4 Hours Per Day (8:30am - 12:30pm)

DAYS:  259 Days Per Year (will be prorated based on start date)

SALARY:  $26.98 - $29.81 Per Hour (Trades 1)

BENEFITS:  PERS, Medical, Dental, Vision, Optional Insurances, Paid Leaves, Holiday Pay, etc.

START DATE:  May 1, 2024, or when filled

APPLICATION DEADLINE:  Open until filled

  

JOB PURPOSE STATEMENT(S):  The position of Payroll Clerk is for the purpose of processing, under supervision, the District’s entire payroll, including preparation of paychecks, direct deposits, payroll liability payments, and required quarterly and annual reports; assuring the accuracy and compliance of reports/time sheets/spreadsheets, etc.; assuring accurate program and funds distribution; and providing Federal, State and District personnel with requested information necessary for providing timely and accurate payment of district employees.

 

ESSENTIAL JOB FUNCTIONS:

• Process payroll information (e.g., time sheets, account numbers, employee benefits, withholding information, etc.) for the purpose of maintaining information and/or authorizing timely payment.
• Reconcile reports and account balances (e.g., payroll liabilities, etc.) for quarterly and annual reporting for the purpose of maintaining accurate balances and distribution of funds.
• Prepare various reports (e.g., quarterly and annual tax reporting to governmental agencies, district payroll, reports, etc.) for the purpose of providing written support and/or conveying information.
• Monitor employee status (e.g., leaves, FMLA/OFLA, work location, time worked approvals, etc.) for the purpose of ensuring accurate distribution of funds and payroll.
• Maintain various payroll information (e.g., pay rates, positions, insurance, leave records, FMLA/OFLA, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
• Assist employees for the purpose of providing requested information regarding payroll procedures.
• Read, understand and comply with employment agreements, FMLA/OFLA requirements, Oregon labor laws and regulations, pay rate schedules, garnishment requirements, and other payroll documents.
• Perform other duties as assigned.

OTHER JOB FUNCTIONS:

• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Inform supervisor or designee regarding various procedures and program requirements for the purpose of providing necessary information for making decision, taking appropriate action and/or complying with established fiscal guidelines.

JOB REQUIREMENTS – QUALIFICATIONS:

• Experience Preferred: Two years of responsible payroll experience.  Additional specialized training in accounting and computer technology is desirable.
• Skills, Knowledge and/or Abilities Required:

Skill in the use of 10-key, Word, Excel, and other typical office computer applications.  Use of English in both written and verbal form, use of correct spelling, grammar and punctuation, and ability to perform basic arithmetic calculations.  Ability to use Infinite Visions or learn the use of this accounting program.  Ability to create and maintain organized physical workflow and electronic filing systems.  Experience with a full-cycle payroll system preferred.

 

Knowledge of accounting principles, appropriate laws, codes, and regulations.

 

Ability to sit for prolonged periods, use a computer and keyboard for extended periods of time, work under supervision accurately and with attention to detail, understand and carry out oral and written instruction.  Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.  Establish and maintain cooperative relationships with others and maintain confidentiality at all times.

 

Ability to speak a second language.

• Education Required: High School diploma or equivalent.  Associates Degree preferred.
• Licenses, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance (applicant agrees to assume cost upon offer of employment).

TERMS OF EMPLOYMENT:  Salary and work year to be established by the Board.

 

EVALUATION:  Performance of this job will be evaluated annually in accordance with provisions of the Board’s Policy on Evaluation of Support Staff Personnel.

 

NOTE:  All applicants are required to upload a cover letter/letter of interest, current resume, and three (3) current letters of recommendation with their application.